Nowadays texting and social media platforms are very popular but despite that, email still happens to be the most common (and useful) form of written communication in the business and professional world.

Writing business emails that are brief and direct are great professional email examples. The time you spend writing the email and time spent reading your email will be reduced, thus increasing productivity. However, writing clearly and professionally is a skill. And just like any other skill, you need to learn and keep on practicing to get better.

When you are learning how to write a professional email, even if it’s short, you might take as much time as when you are writing a long email. That’s because you have to think about everything you are to write, to be able to convey all the information needed, though briefly. However, with practice, your writing skills will get honed and you will be able to get faster and better at it.

The purposes of emails are vast but for the sake of discussions. The email message could be a thank you letter, a resignation letter, a request for a recommendation letter. Whatever the purpose of your email, always make sure it meets the standards of professionalism.

Subject Line

This will contain the objective of your message. At first glance, the reader will immediately be informed of the email’s purpose. Make it concise and direct to the point.


The use of this will have a pleasant impact on the reader. Include the full name of the person for formalities sake and his/her title:


Be concise. Include only relevant matters. Nobody wants to read long messages.


A sign-off message should be simple and direct. For requests made, “Thank you” will be appropriate. Some would end with “Respectfully”, that would be alright too. The inclusion of your name, your title and contact information will indicate professionalism. The reader will be kept aware of your request.

Welcome email template

A welcome email is an opportunity to nurture newly formed relationships with your subscribers. It will serve as an introduction to your brand and let your readers know what you are all about.

Hey [name]!

Welcome to [brand name]. We are happy to have you join our community.

[Brand name] goal is to create [add goal and/or mission of your brand].

We promise to only send you emails [add how many times per week you will be sending an email].

All emails will offer valuable information to help you along your journey and we may occasionally recommend a product that we believe in.

We hope you enjoy your time with us and, in the meantime, feel free to check our [educational resources of your brand]


[Brand name]

Survey email template – formal version

A survey is a great way to learn what your customers think. It includes a set of questions designed to collect many responses and get lots of quantitative data. You can use the following survey email template for formal occasions and adjust it to your needs.

Hi [Name],

We hope that you enjoy our [Product/service]!

Our company is always looking to improve our services. As such, I would appreciate if you could give us [Amount of time] of your time to fill out the following survey.

[Link or CTA to survey]

Your answer will be used to help us improve our products and services.

Many thanks,

[Company name]